Weekly 4-H Update
Communications >> 4-H Update >> Volume 10, Number 32 ..................................... September 15, 2006
Attachments:
Reminders:
- September 18: Colorado 4-H Foundation board meeting, CSU campus
- October 1 - 7: National 4-H Week
- October 2: Blue Ribbon enrollment data due
- October 6 - 8: Fall Leaders’ Forum, Brush
- October 12: Lights on After School
- October 13 - 15: Colorado Leadership Conference, Winter Park
- October 22 - 26: NAE4-HA, Milwaukee, WI
Blue Ribbon Reminder
Can you believe it's that time of year again! Your Blue Ribbon Youth Enrollment ES237 & Youth Data is due by Monday, Oct. 2, 2006 (or earlier if you wish!). All enrollment drops and project completions need to be completed before sending your final report to the state office. If your county fair is held later in September or early October, please contact me ASAP and I'll be happy to give you an extension. My final report is due to the National 4-H office on Nov. 1, no later!
I also want to let you know that we are not certain when the 06-07 Project and Literature codes update will be, but I will keep you informed. We will be looking for a few volunteers to check over the codes before they are released, so if you are interested in helping out please contact Gail at gail.mckee@colostate.edu. Thanks!
I have posted several documents to the standard Youth Enrollment web site which I refer to often in this e-mail. (http://www.ext.colostate.edu/ye)
1) BACKUP your Youth files BEFORE YOU begin this process!!! (http://www.ext.colostate.edu/ye/help/backup_youth.pdf)
2) Did you enter all of your Group Youth Enrollments, Volunteer and Leader information? These are to capture youth that are NOT enrolled in the Blue Ribbon database. Remember, under Group Youth Enrollment there is a $1/person fee for each youth under the Special Interest category.
3) For a complete step-by-step ES237 process go to: http://www.ext.colostate.edu/ye.
Click on "ES237 in a Nutshell" and print these instructions.
4) Whether you e-mail or use regular mail, EVERYONE will need to fill out and sign the following form - http://www.ext.colostate.edu/ye/forms/enrollverification.doc
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PLEASE DO NOT SEND CHECKS WITH THIS FORM - PLEASE WAIT UNTIL ACCOUNTING SENDS YOU AN INVOICE, IF NEEDED. Your account should be up to date, but any final billing will be from the CE accounting office ONLY
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I use the following methods to determine the numbers that are provided to our accounting department for billing purposes. For Enrollments -- open Blue Ribbon -- select ES237 | ES237 Verification -- check Members and Cloverbuds (this includes New, Return, and Terminated Status) -- click Preview -- when the report is done go to the last page and that is the number generated for community club enrollment, which is then multiplied by five.
Special Interest numbers are found by selecting ES237 | ES237 Statistical Report -- click "Test-Group Data" under "Testing Report" and "Member/Leader Stats" under "Report" type, click Preview, click "OK" when message appears. Let the report run and on the first page under #4, under the total column you’ll find the number used which is multiplied by one. There is no need to print either of these reports, as I will be double checking all totals upon arrival.
5) Don't forget to e-mail, mail or fax me your data and final reports!
6) There have been a few questions regarding the Enrollment Forms - they can be found at the following link: http://www.colorado4h.org/enroll/index.shtml. (Select the appropriate enrollment form by clicking on the link.)
7) Once we have received and approved your final report you will personally get an e-mail from me saying that you may continue with "Year End Processing" instructions. You will also receive an update on Project and Literature information.
And finally, I would like to make sure that everyone knows there is a new Blue Ribbon training CD called "Using Blue Ribbon Youth Enrollment CD 2." If you haven't already requested your copy please contact Jeffrey.Wood@ColoState.Edu to get your copy today. These are handy for agents to use, especially if the person handling Blue Ribbon is out of the office! Please provide your feedback using the on-line evaluation.
If you have questions, please contact either Gail or me! — Joy Bauder
Back to School Resource
The National Institute on Drug Abuse (NIDA) is part of the National Institute of Health, in the Department of Health and Human Services. NIDA is the lead Federal agency for research on drug abuse and addiction and works to prevent substance abuse among our Nation's youth. NIDA cares about the well being of young people and their schools and communities. To that effort, NIDA has created the NIDA Goes Back to School campaign for children, teens, and the adults who influence them. The campaign is a source for free science-based publications and teaching materials that emphasize the consequences of drug abuse on the brain and the body. You may find the materials beneficial and useful in your programs. If you are interested in learning more about the campaign or ordering these FREE materials, please visit www.BacktoSchool.drugabuse.gov. You can place larger orders by calling 800.729.6686.
Colorado Leadership Conference Scholarships Offered
The 4-H State Senate Officer Team is offering scholarships to help defray the costs of CLC, Youth Fest, LDC and State Conference. This year three $65 scholarships for CLC will be offered to help with registration costs. If you know a 4-H member in your county that would like to attend CLC but may not have the finances to do so, please let them know about this opportunity. Please have the 4-H member fax the application form (attached) to the Boulder County Extension office, c/o Jed Lee at 303.678.6281 or the State 4-H office 970.491.5108. Applications are due Sept. 25.
Please contact me if you have questions (Connie.Cecil@Colostate.EDU / 970.491.7883). — Connie Cecil
International Update
IFYE Representative Program deadline has been extended to
October 25, 2006.
Qualified applicants may travel to areas of Africa, Asia, Australia, Eastern Europe, Western Europe, Central America and Latin America. Applicants must be 19-30 years old, 4-H alumni, and interested in living and working with host families in other countries. Three-month and six-month programs are available, leaving in June and returning in September or December. The IFYE program offers cultural experiences which enable young people to improve their leadership and communication skills, while increasing their international awareness and understanding. Participants have the opportunity to share their experiences across Colorado upon their return. The Colorado 4-H Foundation offers two full scholarships annually, with the exception of personal spending money. Please contact me at 970.491.2711 or e-mail: courtney.loflin@colostate.edu. Thank you! — Courtney Loflin
